Boat tours and charter businesses usually set up a Bookeo Tours and Activities account.
In this article:
- Set up group boat tours
- Set up private boat tours/charters
- Offer group tours and private tours/charters on a first-come, first-served basis
- People types and pricing
Set up group boat tours
You can set up your group boat tours as regular tours that repeat at the same times each week. You can set the times for each day of the week when you wish to offer group boat tours, for example, 10:00 am, 3:00 pm, etc. For each timeslot, you can set the number of available seats which would be the maximum number of people you can accommodate at the same time. You can assign boats as resources to the schedule.
You can find a step-by-step tutorial on how to set up a regular tour here. Below is an example of a schedule.
Set up private boat tours/charters
With private boat tours/charters, you accept 1 booking with multiple participants per tour. Private boat tours/charters can be set up as tours with a weekly schedule set as private, or as open schedule tours.
With regular tours, the system will show all the available timeslots for bookings. For example, if you have 4 boats available at 3 pm, the system will show 4 slots at 3 pm - one slot per boat.
With open schedule tours, the system will show one available timeslot for bookings. For example, if you have multiple boats available at 3 pm, the system will show one 3 pm timeslot to customers, and a boat will be automatically assigned to each booking.
You can find more information about the possible setups below.
Private boat tours/charters can be set up as tours with a weekly schedule
Private boat tours/charters can be set up as tours with a weekly schedule. The number of seats is the number of people allowed per tour. Click here for more information
You can set the times for each day of the week when you wish to offer group boat tours, for example, 10:00 am, 3:00 pm, etc. For each timeslot, you can set the number of available seats which would be the maximum number of people you can accommodate at the same time. You can assign boats as resources to the schedule. Click here for more information
Private boat tours/charters set up as open schedule tours
Private boat tours/charters can also be set up as open schedule tours. You can adjust the time resolution of your boat tours/charters, and if needed, force activities to start and end at specific times.
In the People tab of the activity, you can set the number of people allowed per tour.
In the Resources tab, you can select which boat(s) can be used for the tour. The system will automatically assign an available boat to a booking. Click here for more information
Offer choice of different durations
To offer the choice of different durations (ex. 1 hour, 2 hours,...), with open schedule tours, you can let customers select the duration of the tour, and assign a specific price for each duration. Click here for more information
Offer group tours and private tours/charters on a first-come, first-served basis
If you want to offer group tours and private tours/charters on a first-come, first-served basis, you should follow the steps in this tutorial here.
People types and pricing
You can set different prices for adults, children, and infants if you would like, and you can create your own custom people categories such as seniors, veterans, students, etc. You can find the step-by-step tutorial for creating custom people categories here.
You can set specific prices for each type. You can find the step-by-step tutorial for setting prices for different people categories here.
You can offer special prices to be applied when a booking is made for a specific number of participants, days of the week, etc. Click here for more information